We are looking for a highly organized and proactive Executive Assistant to support our five-member Management Team and act as the central coordination point for their day-to-day schedules, communication and travel.
You will work closely with all five management members, keep an overview of multiple priorities at the same time and make sure meetings, emails, appointments and travel arrangements run smoothly. This role is ideal for someone who enjoys bringing structure into a fast-moving environment, communicates confidently with different stakeholders and takes ownership without needing constant direction.
Executive Assistant to the Management Team (m/f/d)
remote, Germany, Berlin, Germany, Mannheim, Germany, Munich, Germany...
Full-time
Permanent employee
Why we are looking for support
Your tasks
Calendar & Meeting Management
- Manage and coordinate the calendars of our five Management Team members
- Act as the central point of contact for meeting and appointment requests
- Schedule, reschedule and prioritize internal and external meetings
- Identify scheduling conflicts proactively and find suitable solutions
- Make sure relevant information, participants and meeting details are available ahead of time
- Support the Management Team with the organization and prioritization of their email inboxes
- Identify important, urgent and actionable messages
- Help ensure requests are followed up on and nothing gets lost
- Coordinate closely and regularly with all five Management Team members
- Communicate professionally with internal and external stakeholders on behalf of the Management Team where appropriate
- Organize and coordinate business travel for the Management Team
- Book flights, trains, hotels and other relevant travel arrangements
- Prepare clear travel schedules and make adjustments when plans change
- Keep different appointments, locations and travel requirements aligned
- Maintain an overview of the different schedules and priorities across the Management Team
- Proactively follow up on appointments, requests and organizational topics
- Bring structure to changing priorities and support efficient day-to-day collaboration
- Serve as a reliable interface between the Management Team and internal and external stakeholders
Requirements
- Previous experience as an Executive Assistant, Personal Assistant, Management Assistant or in a comparable coordination role
- Excellent organizational and time-management skills
- Ability to coordinate multiple senior stakeholders and calendars simultaneously
- Strong sense of prioritization and attention to detail
- A proactive mindset, you recognize what needs to be done and take ownership
- High level of discretion and professionalism when handling confidential information
- Strong written and verbal communication skills
- Confidence communicating with senior stakeholders and external partners
- Ability to stay structured and calm when priorities or schedules change
- Very good digital skills and confidence working with modern collaboration and productivity tools
- Fluent English is required, other language are always welcome
- Based in Germany, Greece or Poland
Nice to Have
- Experience supporting multiple executives or a Management Team
- Experience working in an international or distributed organization
- Experience in a fast-paced consulting, tech or professional services environment
- Hands-on experience with tools such as Google Workspace, Slack, TravelPerk and Yokoy
- Experience coordinating complex international travel across different countries and time zones
- Familiarity with travel bookings, expense workflows and administrative processes
- Experience improving or setting up administrative processes and ways of working
- A strong interest in using digital tools and automation to make executive coordination more efficient
Über uns
Peak & Peak ist ein Beratungsunternehmen, das sich auf die Digitalisierung der Bereiche Marketing, Commerce, Vertrieb und Service spezialisiert hat und durch Technologie maßgeschneiderte Optimierungen bietet. Unsere Leistungen reichen von einem strategisch-konzeptionellen Beratungsansatz bis zur vollumfänglichen Implementierung von Lösungen.
Unsere Beratung ist technologieunabhängig, während wir bei der Implementierung meist auf Salesforce-Lösungen setzen, da wir offizieller Salesforce-Partner sind. Von unseren Standorten in Mannheim (Hauptsitz), Saarbrücken, Berlin, der Schweiz, sowie in Lissabon und Evora (Portugal), London, Griechenland und New York aus, arbeiten wir mit Organisationen unterschiedlichster Größen zusammen. Dabei betreuen wir vor allem mittelständisch geprägte Unternehmen aus der gesamten DACH-Region sowie weltweit.
Unsere Projekte sind bei Kunden in zahlreichen Branchen vertreten. Aufgrund vergleichbarer Prozesse setzen wir jedoch einen besonderen Fokus auf folgende Bereiche:
Konsumgüter Industrie
Gesundheitswesen & Life Science
Produzierende Unternehmen
Zusätzlich verfügen wir über Spezialisten im NGO-Bereich und haben bereits zahlreiche Projekte für gemeinnützige Organisationen umgesetzt.
Um die Herausforderungen unserer Kunden in der Digitalisierung ganzheitlich anzugehen, ist unser Team von über 80 Expert:innen in spezialisierte Kompetenzgruppen eingeteilt. Gemeinsam arbeiten wir in einem agilen Umfeld an Projekten und bieten fundierte Expertise in den folgenden Bereichen:
Advisory
Architecture
CRM/Core (Implementation)
RGM/TPx (Implementation)
Data & Experience (Implementation)
Technical Support